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PRACHSO

Fleet compliance for Indian transporters

Every paper on every truck, valid before it's checked.

PRACHSO reads every validity date from VAHAN and SARATHI, reminds the right person on WhatsApp, and catches e-challans the day they issue.

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  • Reads from VAHAN and SARATHI
  • WhatsApp in 10 languages
  • Drivers never install an app
  • Data hosted in India

Built for transporters, tanker fleets and shippers. Reads from and writes to:

  • Parivahan
  • DigiLocker
  • ULIP
  • WhatsApp
  • NPCI FASTag
  • Tally Prime
  • Zoho Books

Where the truck stops

The truck is fine. The paper expired last Tuesday.

A 50-truck fleet with 60 drivers carries more than 300 dates, each set by a different office. Most fleets keep them in a register and the munshi's memory. The government already holds every one of those dates. PRACHSO reads them, so nobody types them.

  1. 01

    At the checkpoint

    An expired fitness certificate or permit is a fine and a held vehicle, wherever the truck happens to be. The load waits with it.

  2. 02

    After an accident

    A policy that lapsed for a few days can turn an insurance claim into the owner's own liability. It is the most expensive lapse there is.

  3. 03

    At the RTO

    Unpaid e-challans pile up quietly until the vehicle cannot be transferred, renewed or given a new permit.

What one truck carries

Eight renewal rhythms. One truck. One driver.

Each document runs on its own clock. Pick a row to see how it usually slips through.

One national-permit truck and its driverRenewals over 5 years
Year 1Year 3Year 5

Truck document

PUC certificate

Renews: 12 months for BS-IV and BS-VI, 6 months for older norms

How it usually lapses. It falls out of step with the insurance date, and nobody owns the date in between.

Read the truck documents guide

How it works

From vehicle number to a fleet that never runs on expired papers.

Explore the demo fleet
  1. 01

    Add your trucks

    Paste vehicle numbers, upload your Excel, or import from your FASTag statement. Add drivers by licence number. Our team does the first import with you.

  2. 02

    We read the record

    PRACHSO fetches every validity date from VAHAN and SARATHI and builds one expiry calendar for the fleet: fitness, permits, insurance, PUC, tax, licences.

  3. 03

    The right person hears first

    WhatsApp reminders at 30, 15, 7 and 1 days go to the owner, munshi or driver by role, in their language, and escalate if nobody acts in 48 hours.

  4. 04

    Renew, file, done

    Each renewal is a task with cost and proof. The new document is attached, the registry is re-checked until the new date appears, and the calendar moves on.

Challan Desk

Cameras write challans now. Somebody should read them.

ANPR and speed cameras issue e-challans without anyone stopping the truck. PRACHSO checks every vehicle daily, puts each challan on the driver who was on that trip, and tracks it to payment or virtual-court disposal.

See the Challan Desk

The product

Six parts, one job: no truck stopped for a paper.

Registry Sync

The government already has your dates. We read them.

Fitness, permit, insurance, PUC and tax from VAHAN; licence classes and endorsements from SARATHI.

WhatsApp Reminders

In the language the driver reads.

PUC 4 दिन में खत्मPB 10 OI 4127 की PUC जाँच रूट पर करवा लें।

  • Hindi
  • English
  • Punjabi
  • Marathi
  • Gujarati
  • Tamil
  • Telugu
  • Kannada
  • Bengali
  • Odia

Expiry Calendar

300 dates. One calendar.

Renewals become tasks with an owner, a cost and proof.

Document Vault

The Roadside Pack.

One link or QR per driver with every current paper for today's truck.

Gate Check

Hired truck? Check first.

Green, amber or red before the cargo goes on.

Who it is for

Built around how your fleet actually runs.

Fleets of 10 to 500 trucks on national permits

A dispatch-ready list every morning, the national permit authorisation date nobody forgets, insurance renewed with 30 days to spare, and every camera challan on the driver who was on that trip.

See how it works for transporters
  • Fit-to-dispatch list for the ops desk
  • Branch views for multi-state fleets
  • Renewal spend per truck, per month

Owner and driver data, handled carefully.

How we protect it
Hosting
India
Registry access
Authorised only
Every change
Logged
Your data
Export any time

Questions fleet owners ask

Short answers. The long ones live in the truck documents guide.

Ask the team

Where does PRACHSO get the dates from?

From the government record. Vehicle validity dates come from VAHAN and licence details from SARATHI, read through authorised channels such as ULIP and DigiLocker (with the holder's consent). Every fetch is logged. Nobody in your office types a date.

What if the record in VAHAN is wrong or out of date?

PRACHSO compares the registry record with the paper you upload to the vault. When they disagree, for example a renewed policy that has not reached VAHAN yet, the truck is flagged and re-checked daily until the two match.

Do drivers need to install an app?

No. Drivers get WhatsApp messages in their language and a single Roadside Pack link with every current document for the truck they are driving. Drivers are never counted as paid users.

Which languages do reminders support?

Hindi, English, Punjabi, Marathi, Gujarati, Tamil, Telugu, Kannada, Bengali, Odia. Messages are written by native speakers, not machine-translated, and every message uses a WhatsApp-approved template.

Can PRACHSO renew documents for me?

PRACHSO prepares each renewal as a task with the documents needed and hands it to the official portal or to your own RTO agent or insurer. It does not issue, renew or alter any government document itself.

How are challans matched to drivers?

Each e-challan carries a time and place. PRACHSO matches it to the trip and driver assigned to that truck at that time, from your trip log, GPS or FASTag data, and the owner sees it the same day.

Can I check hired trucks before loading?

Yes. Gate Check lets your gate staff enter a vehicle number and a driver's licence number and see in seconds whether the papers are valid, before the cargo goes on. It is priced per check.

Where is our data stored?

In India. Owner and driver personal data is handled under the Digital Personal Data Protection Act, 2023, with consent recorded for DigiLocker access and WhatsApp messages.

Know every expiry before the checkpoint does.

Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.

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