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PRACHSO

Document Vault and Roadside Pack

Every document for every truck, and the right ones in the driver's hand.

The vault keeps every RC, permit, policy, PUC, fitness certificate, tax receipt and licence with its full history. Each driver gets one link and QR code with the current papers for the truck he is driving today.

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Three ways in, no typing

  • WhatsApp photo

    The driver or munshi sends a photo of the new PUC or policy. PRACHSO reads the vehicle number and document type and files it.

  • Email forward

    Forward the insurer's policy email to your fleet's vault address. The PDF is matched to the truck by policy and vehicle number.

  • Web upload

    Drag a folder of scans. Each file is matched, and anything unclear waits in a short queue for the munshi.

Try it

One pack per driver, per truck, per day.

Switch the driver and the pack switches to his truck. Pick a date and see which version of every document was valid that day: the set an insurer asks for after an accident.

Driver on duty

Change the driver and the pack on the left switches to that driver's truck and licence, as it does when the munshi reassigns a truck.

Claim pack · PB 65 OO 5508
  • FitnessNo version on file for that dateNot valid
  • National permitNP/PB/2026/31008 · 2 Mar 2026 to 2 Mar 2031Current version
  • NP authorisationAUTH/2026/PB/90117 · 1 Mar 2026 to 1 Mar 2027Current version
  • Insurance14 Aug 2025 to 14 Aug 2026Earlier version
  • PUC7 Aug 2025 to 7 Aug 2026Earlier version
  • Road taxTax PB 2026-27 · 31 Mar 2026 to 31 Mar 2027Current version

Every version is kept with its validity period. Export the set valid on the accident date as one PDF for the insurer or surveyor.

Roadside Pack

At the checkpoint, the papers are one link away.

No folder in the dashboard, no photocopies going soft in the monsoon. The driver opens a WhatsApp link or shows a QR code, and the officer sees the current papers.

What it shows
RC, fitness, permit and authorisation, insurance, PUC, tax receipt and the driver's licence, each with its validity.
When it changes
Automatically, when a document is renewed or the driver is assigned a different truck. The old truck's papers drop off his link.
DigiLocker first
Where the document is in DigiLocker, the pack shows the DigiLocker copy, with the holder's consent. RC, licence, insurance and PUC held in DigiLocker or mParivahan are accepted as valid under MoRTH's advisory on electronic documents.
What the driver needs
WhatsApp and a browser. No app, no password.

Version history

Expired versions are kept, because claims look backwards.

Insurance for MH 43 OI 1196, three policies deep. The renewed one is filed; the one that ends on 14 November stays valid until then; the old one stays for the audit.

DocumentValidHow it arrivedState
Policy 1182/7740/202615 Nov 2026 to 14 Nov 2027Uploaded 12 Nov by owner, via WhatsAppCurrent, awaiting VAHAN
Policy 1182/7740/202515 Nov 2025 to 14 Nov 2026Uploaded 18 Nov 2025 by munshiValid until 14 Nov
Policy 0947/2210/202415 Nov 2024 to 14 Nov 2025Imported from the registerExpired, kept

Insurance claim pack

Everything valid on the day of the accident, in one export.

A surveyor asks for the RC, fitness, permit, policy, PUC and the driver's licence as they stood on the date of loss. A lapsed paper on that date is the difference between a paid claim and the owner's own liability, so the pack shows the gap plainly if there was one.

  1. 1

    Pick the vehicle and the date

    The driver on duty that day is filled in from the trip log.
  2. 2

    Check the set

    Each document shows the version valid on that date, or a red line if none was.
  3. 3

    Export one PDF

    With an index page listing each document, its number and its validity, for the insurer or your advocate.

Questions fleet owners ask

DigiLocker, drivers and document history.

Ask the team

Is a DigiLocker copy valid at a checkpoint?

RC, licence, insurance and PUC held in DigiLocker or mParivahan are accepted as valid under MoRTH's advisory and the rules on electronic documents. Where the document is in DigiLocker, the Roadside Pack shows it from there, with the holder's consent.

What does the driver need on his phone?

WhatsApp and a browser. The Roadside Pack is a link and a QR code, with no app and no login.

What happens when a driver changes trucks?

Assign the driver to the new truck and his pack changes to that truck's papers immediately. The old link stops showing the previous truck.

Are expired versions deleted?

No. Every version is kept with its validity period, so you can produce the policy and PUC that were valid on any date for a claim or an audit.

Know every expiry before the checkpoint does.

Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.

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