For bus operators
Every bus cleared before the morning route.
Staff, school and tourist buses carry the goods-vehicle document set plus a passenger permit, a tracking device certificate and whatever your school or corporate client asks for. PRACHSO keeps all of it on one record per bus.
- Contract carriage permitKarnataka, staff transportValid
- FitnessTesting slot booked 20 Nov14 days left
- InsurancePassenger liability on policyValid
- PUCBS-VIValid
- Road taxQuarterlyValid
- Speed governorCertificate in vaultValid
- VLTD and emergency buttonAIS-140 device certificateValid
- Driver police verificationRequired by client contract On file
- dated items per bus
- 8+
- Permit, fitness, insurance, PUC, tax, governor, VLTD, client items
- kinds of operator
- 3
- Staff transport, school transport, tourist
- export per client
- 1
- Every document valid on the date asked
- for drivers and attendants
- ₹0
- No seats, no app
Document set by operator
What each kind of bus fleet keeps current.
The statutory set is the same across operator types. The difference is what your client asks for on top.
| Document | Staff bus | School bus | Tourist |
|---|---|---|---|
| Contract carriage or all-India tourist permit | Tracked | Tracked | Tracked |
| Fitness certificate | Tracked | Tracked | Tracked |
| Insurance | Tracked | Tracked | Tracked |
| PUC | Tracked | Tracked | Tracked |
| Road tax | Tracked | Tracked | Tracked |
| Speed governor certificate | Tracked | Tracked | Tracked |
| VLTD and emergency button certificate | Tracked | Tracked | Tracked |
| Driver licence (transport) | Tracked | Tracked | Tracked |
| Client-required documents (e.g. driver verification) | Tracked | Tracked | Only if required |
By operator
Different clients, different pressure points.
Staff buses on corporate contracts
A corporate client can stop a bus from running on its route if the papers are not current. The admin team asks for proof on renewal and on audit.
- Contract carriage permit and fitness on one calendar
- Client-required driver documents tracked per driver
- Export per client contract on the day it is asked for
What changes
Fitness, permits and clients, on one screen.
Stricter fitness, planned early
Buses carry passengers, so a bus off the road for a test means a route without a vehicle. Reminders start 30 days ahead so you can schedule a spare.
Device certificates
VLTD and emergency button certificates tracked as dated documents, since CMVR rule 125H and AIS-140 apply to public service vehicles.
Speed governors
Speed governor certificates for transport vehicles under CMVR rule 118, stored with the vehicle record.
Client exports
One PDF per bus or one ZIP per client, with every document valid on the date the school or company asks about.
Are VLTD and emergency buttons tracked?
Yes. CMVR rule 125H and AIS-140 apply to public service vehicles, so for buses PRACHSO tracks the device certificate as a dated document with reminders.
Our school client wants documents every term. Can we send them quickly?
Yes. Export one PDF per bus or one ZIP per client contract, with every document valid on the date you choose, including driver documents the client requires.
Can we add documents that are not in VAHAN?
Yes. Client-required items such as driver verification, first-aid kit checks or attendant records can be added as dated items with reminders and stored in the vault.
We also run a few goods vehicles. Same account?
Yes. Buses and trucks sit in one fleet. Each vehicle tracks the documents that apply to its type and permit.
How are buses priced?
The same as trucks: per vehicle a month, from ₹149 on Starter. Drivers and office users are free.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.