Document guides
Fifteen papers keep a truck on the road
One page for each document a goods vehicle and its driver hold: who issues it, how long it lasts, how to renew it, what a lapse costs under the Motor Vehicles Act, and the mistakes that cause most lapses.
- Document guides
- 15
- Shortest cycle
- 1 year
- Groups
- 4
- Last checked
- 12 Nov 2026
8 guides
Vehicle
The papers that say the truck itself is registered, roadworthy, insured, clean enough and taxed.
| Document | Issued by | Validity | Lapse penalty |
|---|---|---|---|
| Registration certificateRC | RTO | While fitness is current | Section 192 |
| Fitness certificateFC | RTO or ATS | 2 years, yearly after 8 | Section 192 |
| Motor insurance policyInsurance | General insurer | Policy period | Section 196 |
| PUC certificatePUC | PUC centre | Printed, by emission norm | Section 190(2) |
| Road tax receiptTax | State transport dept | Period paid | State taxation act |
| Speed governor certificateSLD | Device dealer | Tied to the device | Section 182A |
| VLTD certificateVLTD | Device dealer | Tied to the device | Section 182A |
| Reflective tape certificateTape | Tape dealer | Tied to the tape | Section 182A |
4 guides
Permit
The papers that say where the truck may carry goods for hire, and for how long.
| Document | Issued by | Validity | Lapse penalty |
|---|---|---|---|
| National permitNP | Home state authority | Printed on permit | Section 192A |
| National permit authorisationNP Auth | NP scheme, online | 1 year | Section 192A |
| State goods carriage permitState permit | State transport authority | Printed on permit | Section 192A |
| Temporary permitTP | Transport authority | Printed dates only | Section 192A |
1 guide
Driver
The papers that say the person behind the wheel is allowed to drive this class of vehicle.
| Document | Issued by | Validity | Lapse penalty |
|---|---|---|---|
| Driving licence (transport vehicle)DL | Licensing authority | 5 years | Section 181 |
2 guides
Hazardous goods
The extra set a tanker or chemical truck needs before it can take a load of dangerous goods.
| Document | Issued by | Validity | Lapse penalty |
|---|---|---|---|
| Hazardous goods endorsementHAZ | Licensing authority | 1 year | Section 190(3) |
| TREM cardTREM | Consignor | Per consignment | Section 190(3) |
Where each paper lives
In the cabin, or in the office file
Section 130 says the driver must produce the vehicle's documents on demand. RC, licence, insurance and PUC in DigiLocker or mParivahan are accepted as valid. The device and tape certificates stay in the file and travel to the fitness test.
In the cabin
In the office file
Every document in the cabin list is also kept in the office file. PRACHSO puts the cabin set in the driver's Roadside Pack.
Eicher Pro 6028 · Container, 32 ft · Bhiwandi branch · Driver Sandeep Patil
- FitnessFC/MH04/2026/50133Valid
- National permitNP/MH/2024/71240Valid
- NP authorisationAUTH/2025/MH/6100417 days left
- InsurancePolicy 6621/0091/2026Valid
- PUCPUC MH-04-77320Expired 7d ago
- Road taxTax MH 2026-27Valid
Found a lapse? Check what it costs.
The challan guide lists the section and Act amount for the 15 offences that matter most to goods vehicles.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.