Registry Sync
The government already has your dates. PRACHSO reads them.
Every validity date on a truck is already in VAHAN, and every licence in SARATHI. PRACHSO reads them one record at a time through authorised access, re-reads them on a schedule, and flags any paper in the cabin that disagrees.
BharatBenz 2823R · Tanker, LPG · Chennai branch · Driver Murugan K
- FitnessFC/TN09/2025/1224518 days left
- National permitNP/TN/2023/66012Valid
- NP authorisationAUTH/2026/TN/40411Valid
- InsurancePolicy 8812/1103/2026Valid
- PUCPUC TN-09-30117Valid
- Road taxTax TN 2026-27 Q3Valid
- Speed governorSG/TN/2026/9911Valid
Daily
for any date within 30 days of expiry
Weekly
for everything else on the record
On demand
when you press Re-check or upload a renewal
Every fetch
logged with time, channel and purpose
What is read
Twelve fields that decide whether a truck can move.
Only fields the authorised channel returns are shown. The exact list is confirmed per channel and marked on each record, so you always know where a date came from.
Per vehicle, from VAHAN
- Registration and owner
- Matches the RC to the fleet's books and catches a truck still in a previous owner's name.
- Vehicle class and body type
- Tells the calendar which documents apply: a tanker needs more than an open body.
- Fitness validity
- The date the truck has to be at the testing station, with the nearest automated testing station where one is mandatory.
- Permit type, number and validity
- National permit, state goods permit or contract carriage, with the area it covers.
- Insurance company, policy and expiry
- The policy the registry holds, so a renewed paper that has not reached VAHAN is caught.
- PUC validity
- Usually the shortest cycle on the truck, and the one most often missed.
- Tax validity
- Paid-up date under the state's taxation act: quarterly, annual or one-time.
- Hypothecation and blacklist status
- A lender's interest or a blacklist entry that blocks transfer or permit work.
Per driver, from SARATHI
- Licence validity, transport and non-transport
- Transport licences run five years after the 2019 amendment; the date comes from the record, not the card.
- Vehicle classes authorised
- Checked against the weight of the truck the driver is assigned to.
- Hazardous-goods endorsement
- Valid for one year. Tanker drivers lose the right to carry the load the day it lapses.
- Licence status
- Suspended or surrendered licences show up before the driver is dispatched.
Drivers are added by licence number. A driver with a licence that does not cover the truck he is assigned to is shown in red on the dispatch list, before the trip, not at the checkpoint.
Try it
Pick a truck. See what the registry says.
Eight synthetic trucks in a number series RTOs do not issue. MH 43 OI 1196 carries a mismatch flag: its renewed policy is in the vault but not yet on VAHAN.
Pick a truck
Driver on this truck
Imran Shaikh
- Licence
- MH43 2015 0090417
- Transport validity
- 28 Oct 2026
- Hazardous endorsement
- None
Read from SARATHI
| Field | From VAHAN | Next read |
|---|---|---|
| Registration | MH 43 OI 1196 · Owner on RC, Thane | Weekly |
| Class and body | Goods carrier · Taurus, 35 t | Weekly |
| Maker and model | Tata Signa 3523.T | Weekly |
| Hypothecation | None on record | Weekly |
| Blacklist status | Not blacklisted | Weekly |
| Fitness | 12 Dec 2027 Valid | Weekly |
| National permit | 1 Dec 2028 Valid | Weekly |
| NP authorisation | 30 Nov 2027 Valid | Weekly |
| Insurance | 14 Nov 2026 2 daysMismatch: vault has a renewed policy to 14 Nov 2027 | Daily |
| PUC | 9 May 2027 Valid | Weekly |
| Road tax | 31 Mar 2027 Valid | Weekly |
Last read 12 Nov, 06:00 (scheduled) · per-record lookup, logged
Mismatch flags
When the paper and the record disagree, you hear about it.
An insurer issues the new policy today; VAHAN may show it days later. A checkpoint officer reads VAHAN. Until both show the same date, PRACHSO keeps the truck flagged and re-reads the record daily.
- Renewal not yet on the record: flag stays until VAHAN catches up, with the policy in the Roadside Pack meanwhile.
- Wrong date on the record: corrected at your RTO. PRACHSO cannot change VAHAN and never tries.
- Wrong paper in the vault: the munshi replaces the upload and the flag clears.
VAHAN record
Insurance to 14 Nov 2026
Policy 1182/7740/2025
Vault upload, 12 Nov
Insurance to 14 Nov 2027
Policy 1182/7740/2026
Re-checking VAHAN daily. The flag clears when the record shows the new policy.
Consent and channels
Authorised access only. No scraping, no bulk downloads.
MoRTH withdrew its bulk VAHAN and SARATHI data-sharing policy in 2022. PRACHSO reads only the vehicles and licences in your workspace, one record at a time, and logs every fetch.
| Channel | What it provides | Whose records |
|---|---|---|
| ULIP | Registered API access to VAHAN and SARATHI datasets, one record per call | Vehicles and licences you add |
| Parivahan services | Access available to registered users for vehicle, licence and e-challan status | Vehicles and licences you add |
| DigiLocker | Issued copies of RC, licence, insurance and PUC | Only with the holder's consent in DigiLocker |
| Licensed data partners | Where a field is not available on the channels above | Under contract, per record, logged |
PRACHSO is independent software. It is not VAHAN, SARATHI or Parivahan and is not a government service. Owner and driver personal data is handled under the Digital Personal Data Protection Act, 2023. See Security and how ULIP access works.
Is PRACHSO part of VAHAN or Parivahan?
No. PRACHSO is independent software. It reads from VAHAN and SARATHI through authorised channels and shows the record inside your fleet workspace. It is not a government service.
Which fields does PRACHSO show?
Only fields the authorised channel returns. For most vehicles that covers registration and owner, vehicle class and body type, fitness, permit, insurance, PUC and tax validity, hypothecation and blacklist status. The exact list is confirmed per channel and shown on each record.
How often is a record re-checked?
Daily for any date within 30 days of expiry, weekly for everything else, and immediately when you press Re-check or upload a renewed document.
Do you download VAHAN data in bulk?
No. MoRTH withdrew its bulk VAHAN and SARATHI data-sharing policy in 2022. PRACHSO reads only the vehicles and licences you add, one record at a time, and logs every fetch.
What does a mismatch flag mean?
The paper in your vault and the registry record disagree, most often a renewed insurance policy that VAHAN has not picked up yet. The vehicle stays flagged until both show the same date, so nobody assumes the record is current when it is not.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.