For transporters
Know which trucks may load before dispatch does.
FTL fleets on national permits run on six dated documents per truck and one licence per driver. PRACHSO reads them from VAHAN and SARATHI, builds a fit-to-dispatch list every morning, and warns the person who has to act 30 days before anything lapses.
- PB 10 OI 4127Ludhiana · Salim QureshiFit, renew soonPUC: 4 days left
- PB 08 IO 2291Ludhiana · Gurdeep SinghHoldFitness: Expired 3d ago
- UP 32 OO 7710Indore · Ramesh YadavFit, renew soonInsurance: 17 days left
- TN 09 OI 3305Chennai · Murugan KFit, renew soonFitness: 18 days left
- MH 04 II 8820Bhiwandi · Sandeep PatilHoldPUC: Expired 7d ago
- MH 43 OI 1196Bhiwandi · Imran ShaikhFit, renew soonInsurance: 2 days left
- TS 07 IO 4402Chennai · Venkatesh RaoFit, renew soonPUC: 20 days left
- PB 65 OO 5508Ludhiana · Bhupinder KaurFit
- dated documents per truck
- 6
- Fitness, permit, NP authorisation, insurance, PUC, road tax
- reminders per expiry
- 4
- At 30, 15, 7 and 1 days, then escalation
- for drivers
- ₹0
- Drivers are never counted as seats
- e-challan check
- Daily
- Every vehicle, every day
What a transporter tracks
Five renewal cycles, all on different dates.
Pick a document to see how PRACHSO handles it for a fleet on national permits.
National permit authorisation
A national permit carries an annual authorisation fee paid online. Each truck's authorisation falls on its own date, so a 100-truck fleet has 100 of them spread through the year.
- Authorisation date read from VAHAN with the permit record
- Owner reminded at 30 days, since the fee is a payment decision
- Renewal task closes only when the new authorisation shows on the record
- Who acts
- Owner pays
- Reminder
- 30, 15, 7, 1 days
- Proof
- Record re-check
A working day
How the office runs when the dates are already known.
One day at a 60-truck transporter with offices in Ludhiana and Bhiwandi, run on PRACHSO.
- 1
6:30 am
Dispatch list arrives
The operations manager gets the fit-to-dispatch list on WhatsApp: 57 fit, 2 renewing this week, 1 on hold for an expired fitness.
- 2
9:00 am
Reminders go out
The owner gets two insurance renewals due in 30 days. The Bhiwandi munshi gets three PUC tasks. Drivers get their own reminders in Punjabi, Hindi and Marathi.
- 3
11:00 am
A new challan is found
The daily check finds an overspeeding challan from a speed camera at Karnal. It is matched to the driver on duty and goes to the Challan Desk.
- 4
3:00 pm
A renewal closes
The agent hands back the fitness certificate. The munshi attaches it to the task, the cost goes to the ledger and the truck comes off hold after the registry re-check.
- 5
Monday
The owner's summary
What is due, what was renewed, what it cost, and every challan still open, in one WhatsApp message.
Challans
Cameras write challans. Someone has to read them.
ANPR and speed cameras issue e-challans without anyone stopping the truck. Unpaid challans can be sent to virtual courts and can hold up RTO work for the vehicle. PRACHSO checks every vehicle daily and puts each challan on the driver who was on duty.
- Status tracked: pending, paid online, sent to virtual court, disposed, contested
- Evidence folder per challan, including the document that was valid on the day
- Driver recovery ledger, only where your written policy allows it
- Overspeeding (goods vehicle)PB 08 IO 2291 · Gurdeep Singh · Speed camera₹2,000Pending
- Driving without valid PUCMH 04 II 8820 · Sandeep Patil · Officer device₹10,000Pending
- Red light jumpingMH 43 OI 1196 · Imran Shaikh · ANPR camera₹1,000Virtual court
- OverloadingUP 32 OO 7710 · Ramesh Yadav · Officer device₹24,000Pending
Built for how transporters are organised
Branches, munshis and one owner who signs.
Branch-wise views
Each branch munshi sees the trucks based there. The owner and operations manager see the whole fleet. When a truck moves branch, its dates move with it.
Drivers on WhatsApp, free
No app to install. Reminders and the Roadside Pack arrive as WhatsApp messages and a link.
Renewal cost per truck
Agent fee, government charge and premium recorded on each renewal task, exported to Tally Prime or Zoho Books.
Roadside Pack
One link or QR code per driver with every valid document for the truck he is driving today. It changes when he changes trucks.
Our trucks are registered in three states. Does that matter?
No. PRACHSO reads each vehicle's record by registration number, whichever state registered it. Road tax structures differ by state, so each truck's tax date is tracked against its own state.
Can dispatch see which trucks are on hold without calling the office?
Yes. The fit-to-dispatch view lists every truck with any expired document as on hold, and the reason. Dispatch can also get it as a WhatsApp message each morning.
Does PRACHSO pay the national permit authorisation fee?
No. PRACHSO reminds you, pre-fills what it can and hands off to the official portal or your appointed agent. It does not issue, renew or pay for any government document.
Who pays a challan the driver earned?
Your written policy decides. PRACHSO shows which driver was on duty when the challan was issued, keeps the evidence, and, where your policy allows recovery, records it in a driver ledger and tells the driver on WhatsApp.
We already run GPS on every truck. What changes?
Nothing in your GPS. PRACHSO works alongside it and can use trip data to match challans to drivers. GPS shows where the truck is; PRACHSO shows whether its papers let it be there.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.