For shippers, 3PLs and warehouses
Check the hired truck before the cargo goes on it.
Market vehicles arrive through brokers with papers checked by eye. A truck with lapsed insurance means uninsured cargo and your liability. Gate Check reads the vehicle and licence records in seconds and logs every check.
- 08:12GJ 06 IO 7731Shree Balaji RoadlinesRC, fitness, permit, insurance, PUC, licence validLoad
- 08:40RJ 14 OI 2208Marudhar CarriersInsurance expired 3 days agoHold
- 09:05MH 46 OO 1182Konkan Freight MoversFitness expires in 4 daysLoad, flag
- 09:31HR 55 IO 6604Shree Balaji RoadlinesLicence class does not cover this vehicleHold
- 10:02MP 09 OI 4417Narmada LogisticsAll documents validLoad
- per vehicle and driver check
- ₹15
- Prepaid packs, or a site plan for busy gates
- things checked
- 7
- RC, fitness, permit, insurance, PUC, licence, licence class
- results
- 3
- Green load, amber flag, red hold, with a reason
- apps for the broker
- 0
- Gate staff need only the two numbers
At the gate
Two numbers, one answer, one log entry.
What gate staff do when a hired truck reports for loading.
- 1
Truck arrives
Enter vehicle and licence number
On a phone or tablet at the gate. No paperwork from the driver beyond his licence number.
- 2
Seconds later
Green, amber or red
Green: load. Amber: something expires soon, load and flag to the transporter. Red: hold, with the reason, such as insurance expired or licence class not covering the vehicle.
- 3
Same moment
Logged
Time, gate, user and result are recorded against the transporter who sent the truck.
- 4
Month end
Scorecards
Each transporter's record: how many trucks they sent, how many were held and why. Use it in the next rate negotiation.
Transporter scorecards
Know which brokers send compliant trucks.
Every check is stored per transporter. Over a month the pattern is plain: who sends trucks with valid papers and who sends trucks you have to turn away.
Built from the gate log on this page: five checks at one gate this morning.
| Transporter | Checks | Green | Amber | Red |
|---|---|---|---|---|
| Shree Balaji Roadlines | 2 | 1 | 0 | 1 |
| Marudhar Carriers | 1 | 0 | 0 | 1 |
| Konkan Freight Movers | 1 | 0 | 1 | 0 |
| Narmada Logistics | 1 | 1 | 0 | 0 |
Who uses it
One check, three people who care about it.
Gate staff get a clear answer
No judging photocopies by eye. Two numbers in, a coloured result out, and a reason they can read to the driver.
- Works on any phone or tablet browser
- Reason shown in plain words
- Every check logged with their user name
Does the broker or transporter have to sign up?
No. Gate staff enter the vehicle number and the driver's licence number. The check reads the records through authorised channels and needs nothing from the broker.
What exactly is checked?
Whether the RC, fitness, permit, insurance, PUC and the driver's licence are valid, and whether the licence class covers the vehicle. Each result is green, amber or red, with the reason for every amber or red.
What does it cost?
₹15 per vehicle and driver check, in prepaid packs. High-volume gates can take a site plan instead. GST is extra.
Can it connect to our yard or warehouse system?
Yes. Gate Check has an API for warehouse and yard management systems, so a check can run when the vehicle is entered at the gate.
Is a green result a guarantee?
It means the records read at the time of the check showed the documents as valid. It is evidence of due diligence, logged with time, gate and user. It does not replace your own contract terms with the transporter.
Put a check between the broker and your cargo.
Tell us how many trucks your gates load each day. We will size a Gate Check pack or a site plan and set up your first gate on the call.