Product
From vehicle number to a fleet that never runs on expired papers.
Add a vehicle number. PRACHSO reads the record from VAHAN, puts every date on one calendar, tells the right person on WhatsApp before anything lapses, and checks for new e-challans every day.
Ashok Leyland 4220 · Tractor-trailer, 42 t · Ludhiana branch · Driver Gurdeep Singh
- FitnessFC/PB08/2024/40018Expired 3d ago
- National permitNP/PB/2023/09311Valid
- NP authorisationAUTH/2026/PB/30144Valid
- InsurancePolicy 4410/2219/202526 days left
- PUCPUC PB-08-10422Valid
- Road taxTax PB 2026-27 Q3Valid
58
Dates tracked for 8 trucks and 8 drivers
30 · 15 · 7 · 1
Reminder points before each expiry
10
Languages a reminder can go out in
0
Apps a driver has to install
One truck, one week
HR 55 OI 1234: what happens after you add it.
A 49-tonne tractor-trailer on a national permit. Scroll through the week and watch its record change on the right.
Mon 9 Nov, 10:04 · Owner
The vehicle number goes in. The dates come out.
The owner types HR 55 OI 1234 once. PRACHSO reads the record and fills in fitness, national permit, the annual authorisation, insurance, PUC and road tax validity, with the driver's licence fetched from his licence number. Nobody types a date.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- Insurance26 days left
- PUC6 days left
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
Mon 9 Nov, 10:04. 6 dates read from VAHAN, 1 licence from SARATHI
Mon 9 Nov, 10:05 · Owner
Insurance has 26 days left. The owner hears first.
The policy ends on 5 December. The owner gets a WhatsApp message with the insurer, policy number and expiry, and two buttons: "Quote received" and "Renewed". The renewal becomes a task on his name.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- Insurance26 days left, owner told
- PUC6 days left
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
Mon 9 Nov, 10:05. WhatsApp to owner, English
Mon 9 Nov, 10:05 · Driver
PUC has 6 days left. The driver gets it in Hindi.
PUC is a test the truck has to be present for, so the reminder goes to the driver on that truck, in Hindi, with the nearest PUC centre on his route. He replies "Renewed, sending photo" from a dhaba near Manesar.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- Insurance26 days left, owner told
- PUCRenewed, valid to 14 Nov 2027
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
Mon 9 Nov, 10:05. WhatsApp to driver, Hindi
Thu 12 Nov, 14:37 · Challan Desk
A camera writes a challan. It lands on the right name.
An ANPR camera on NH 48 issues an overspeeding e-challan. The daily check finds it, matches 14:37 to the trip on the trip log, assigns it to the driver on duty and shows the owner the same evening.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- Insurance26 days left, owner told
- PUCRenewed, valid to 14 Nov 2027
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
- E-challanOverspeeding ₹2,000, on driver
Thu 12 Nov, 14:37. E-challan ₹2,000, Section 183
Fri 13 Nov, 11:20 · Munshi
The renewed policy is uploaded. PRACHSO waits for VAHAN.
The munshi forwards the new policy PDF. PRACHSO matches it to the truck and keeps the task open, re-checking VAHAN daily until the new expiry shows on the record. Then it closes the task and the calendar moves on a year.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- InsuranceRenewed, valid to 5 Dec 2027
- PUCRenewed, valid to 14 Nov 2027
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
- E-challanOverspeeding ₹2,000, on driver
Fri 13 Nov, 11:20. Task closed when VAHAN matches
Sat 14 Nov, 06:50 · Driver
At the checkpoint, every paper is one link away.
An officer at the Rajasthan border asks for papers. The driver opens his Roadside Pack link on WhatsApp: RC, fitness, permit, authorisation, insurance, PUC, tax and his licence, all current, with DigiLocker copies where they exist.
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- InsuranceRenewed, valid to 5 Dec 2027
- PUCRenewed, valid to 14 Nov 2027
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
- E-challanOverspeeding ₹2,000, on driver
Sat 14 Nov, 06:50. Roadside Pack opened
49-tonne tractor-trailer on a national permit
- FitnessValid to 20 Mar 2028
- National permitValid to 2 Sept 2029
- NP authorisationValid to 1 Sept 2027
- Insurance26 days left
- PUC6 days left
- Road taxPaid up to 31 Mar 2027
- Driver licenceTransport, valid to 2029
Mon 9 Nov, 10:04. 6 dates read from VAHAN, 1 licence from SARATHI
Synthetic vehicle in a series RTOs do not issue. Worked example.
Six parts, one record
Everything that keeps a truck legally on the road.
Each part works on the same vehicle record, so a renewal in the calendar, a reminder on WhatsApp and a document in the driver's pack are always the same date.
- 01Registry SyncVehicle records from VAHAN and licence records from SARATHI, fetched through authorised access and re-checked on a schedule. A paper in the cabin that disagrees with the record is flagged.Fitness, permit, insurance, PUC and tax datesLicence validity, classes, hazardous endorsementDaily re-check inside 30 daysOpen Registry Sync
- 02Expiry Calendar and Renewal DeskEvery fitness, permit, authorisation, policy, PUC, tax, speed governor and licence date on one calendar. Each renewal becomes a task with an assignee, an agent, a cost and proof.Open Expiry Calendar
- 03WhatsApp Reminders in 10 languagesReminders at 30, 15, 7 and 1 days go to the person who has to act: the owner pays, the munshi files, the driver takes the truck to the testing station.Open WhatsApp Reminders
- 04Challan DeskEvery vehicle checked for new e-challans daily. Each challan is matched to the driver on that trip and tracked to payment or virtual-court disposal.Driver attribution by tripEvidence folder per challanRecovery ledger where policy allowsOpen Challan Desk
- 05Document Vault and Roadside PackEvery RC, permit, policy, PUC, fitness certificate, tax receipt and licence with version history, and one link per driver with the papers for today's truck.Open Document Vault
- 06Market Vehicle Gate CheckFor shippers and 3PLs loading hired trucks: vehicle number and licence number in, a green, amber or red result out, before the cargo goes on.Open Gate Check
Where the line is
What PRACHSO does not do.
PRACHSO is compliance-tracking software. It reads records through authorised channels, tracks dates, sends reminders, manages renewal tasks and records challans. Everything official still happens where it always has.
- Reads VAHAN and SARATHI per record, read-only
- Pre-fills the renewal and hands off to the official portal or your agent
- Links to the official e-challan system for payment
- Keeps the evidence your advocate needs
PRACHSO does not issue or renew documents
PRACHSO prepares the renewal and hands it off to the official portal or to your own RTO agent. The fitness certificate, permit and PUC still come from the authority or the testing centre.
PRACHSO does not change anything in VAHAN or SARATHI
Access is read-only and per record. PRACHSO never writes to a government system, and a wrong entry in VAHAN is corrected at your RTO, not by us.
PRACHSO does not pay or contest challans in court for you
The Challan Desk tracks every challan and keeps the evidence. Payment happens on the official e-challan system and contests go to the court, by you or your advocate.
PRACHSO does not give legal advice
Penalty amounts on this site are the Motor Vehicles Act figures. States can set different compounding amounts, and your advocate or transport department has the final word.
The morning screen
Which trucks can go out today, before anyone promises a load.
The dispatcher opens one screen: trucks fit to dispatch, what expires in 7 and 30 days, what has already lapsed, open challans and what renewals have cost this month.
- Fit to dispatch today
- 5 of 8 trucks
- Open challans
- 4, ₹37,000
- Renewal spend, November
- ₹67,350 paid of ₹1,76,200 quoted
Fit to dispatch
5/8
Due in 7 days
3
Due in 30 days
7
Expired
3
Open challans
4
₹37,000
Dates tracked
58
- PB 10 OI 4127Ludhiana · Salim QureshiDue this week
- PB 08 IO 2291Ludhiana · Gurdeep SinghNot fit
- UP 32 OO 7710Indore · Ramesh YadavDue in 30 days
- TN 09 OI 3305Chennai · Murugan KDue in 30 days
- MH 04 II 8820Bhiwandi · Sandeep PatilNot fit
Questions fleet owners ask
How the record is read, who gets told, and where PRACHSO stops.
Where does PRACHSO get the dates from?
Vehicle dates come from VAHAN and licence dates from SARATHI, read one record at a time through authorised access such as ULIP and the Parivahan services available to registered users. DigiLocker documents are read only with the holder's consent. PRACHSO does not scrape any government website.
Do drivers need to install an app?
No. Drivers get WhatsApp messages and a Roadside Pack link. They reply with a button or a photo. Drivers are never counted as paid seats.
What if the record in VAHAN is wrong?
PRACHSO shows the record as VAHAN holds it and flags any mismatch with the paper you upload. Corrections to VAHAN are made at your RTO; PRACHSO cannot change a government record.
How long does it take to load a fleet?
Send us the vehicle numbers in Excel or your FASTag statement and the licence numbers for your drivers. The PRACHSO team does the import, and the first calendar is ready once the records are read as soon as the records are read.
Can PRACHSO renew documents for me?
No. PRACHSO prepares each renewal as a task with the documents needed and the cost, and hands off to the official portal or your own agent. It closes the task when the new date appears in VAHAN.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.