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PRACHSO

Calculator · Last checked 12 Nov 2026

What do lapsed papers cost your fleet in a year?

A fine is the small part. The days a loaded truck stands at a checkpoint or in the yard waiting for papers are the large part. Put your own numbers in.

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Cost of a lapseLast checked 12 Nov 2026
60 trucks
12
₹5,000
2 days
₹8,000
Cost of one lapse₹21,000
Lapses cost a year₹2.52 lakh
PRACHSO Growth, 60 trucks a year₹1.79 lakh

On your numbers, lapses cost 1.4 times the subscription. Growth at ₹249 per vehicle a month, GST extra. Drivers are never charged.

The rule applied

What this calculator assumes

Yearly cost = lapses a year × (average fine + days off road per lapse × revenue per truck per day). PRACHSO cost = Growth price × vehicles × 12 months, GST extra.

Source: Your own fleet numbers and PRACHSO's published Growth price · Last checked 12 Nov 2026

Inputs
5 sliders
Growth plan
₹249 a vehicle a month
Drivers
Never charged
Trial
14 days, your trucks

How it works

The short explainer

What counts as a lapse

Any document that expires while the truck is working: fitness, permit or national permit authorisation, insurance, PUC, road tax, speed governor certificate, or the driver's licence or hazardous-goods endorsement. Count every one your fleet had in the last year, whether or not it led to a challan.

Choosing honest inputs

  • Lapses a year: look back at the register or the RTO receipts paid late. Late tax payments and expired PUCs are the most common.
  • Average fine: use the challan fine lookup for the offences you see most. No PUC is up to ₹10,000 under Section 190(2); no insurance up to ₹2,000 for a first offence under Section 196. States can set different compounding amounts.
  • Days off road: count the days from the stop or the discovery until the truck ran again with the paper renewed, including waiting for a fitness slot.
  • Revenue per truck per day: use your own freight income divided by working days, not the trip rate on a good day.

The calculator leaves out the largest risk on purpose: an accident on a day the insurance had lapsed. That turns a claim into the owner's own liability, and no slider covers it. Read A lapsed policy and an accident.

For a whole fleet

Thirty days of runway on every paper

  • Fitness, permit, authorisation, insurance, PUC, tax and licence dates in one calendar.
  • Reminders by role, in 10 languages, escalating to the owner if nobody acts.
  • Each renewal a task with a cost, so you see what compliance really costs per truck.
  • A Roadside Pack link so the driver shows valid papers in seconds.

Explore the demo

Questions about the cost of a lapse calculator

Ask the team

Is the PRACHSO price the full price?

The comparison uses the Growth plan at ₹249 per vehicle per month, which is the plan for 50 to 500 vehicles. GST is extra. Fleets of 10 to 49 vehicles are on Starter at ₹149 billed annually.

Does PRACHSO stop every lapse?

No software renews a document by itself. PRACHSO reads the dates, reminds the right person 30, 15, 7 and 1 days before, and tracks the renewal as a task. Someone still has to book the test and pay the fee.

Should I count driver licence lapses?

Yes. A driver on an expired licence is an offence under Section 181, up to ₹5,000, and the truck stops just the same.

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Know every expiry before the checkpoint does.

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