Fleets of 10 to 49 trucks
One munshi, one register, 250 dates.
At this size the owner still knows every truck by number, and one munshi keeps the papers in a register or an Excel sheet. It works until two renewals fall in the same week as a breakdown and a payment run.
- 30 vehicles × 6 documents180
- 34 drivers × 1 to 2 dates34 to 68
- Expiry dates a year214 to 248
- × 4 reminders per expiry856 to 992
- vehicle dates a year
- 180
- 30 trucks × 6 documents
- reminders a month
- 71+
- 71 to 83, before escalations
- office
- 1
- In this worked example
- Starter a year
- ₹53,640
- 30 × ₹149 × 12, GST extra
Worked example. It assumes each tracked date comes due about once a year. PUC on older vehicles and quarterly road tax come due more often, so most fleets send at least this many reminders.
Who manages the papers
The owner and one munshi.
The owner signs every cheque and often makes the insurance call himself. The munshi keeps a register with one page per truck, a folder of photocopies and the RTO agent's number. Drivers carry a plastic sleeve of originals and photocopies in the cabin, and nobody is sure the sleeve matches the register.
What they use today
- Bound register or a single Excel sheet
- Photocopies in the cabin
- RTO agent on call
- Owner's memory
Where it breaks
What goes wrong at 10 to 49 trucks.
The munshi is the only copy
When he is on leave or leaves the job, the dates leave with him. The register shows what he wrote, not what VAHAN holds.
PUC slips through
PUC is cheap and quick, so it is the date nobody plans for. A truck found without a valid PUC faces up to ₹10,000 under Section 190(2) of the Motor Vehicles Act. States can set different compounding amounts.
Insurance renews on the day it lapses
The renewal call comes from the broker on the last day, or not at all. An accident on the uninsured day is the owner's personal liability.
Challans nobody sees
ANPR cameras write challans without stopping the truck. At this size nobody checks the e-challan record until the RTO refuses a transfer or a renewal.
Plan that fits
Starter
₹149 per vehicle a month
For fleets of 10 to 49 vehicles. Billed annually, GST extra.
- VAHAN and SARATHI sync for every truck and driver
- Expiry calendar for every document
- WhatsApp reminders in 10 languages
- Document vault and Roadside Pack
- Unlimited office users, drivers free
Why Starter at this size.
- Starter covers registry sync, the expiry calendar, WhatsApp reminders, the vault and the Roadside Pack, which is the whole problem at this size.
- Drivers are free, so 34 drivers on WhatsApp add nothing to the bill.
- If challans are already a headache, Growth adds the Challan Desk. You can move up at any month end.
Your first month
From vehicle list to reminders running.
What the first four weeks look like for 30 trucks. Fleet import is done by PRACHSO's team.
- 1
Day 1
Send the list
Send the vehicle list on WhatsApp or as an Excel file. Our team loads it and fetches each record.
- 2
Week 1
Fix the register once
Every mismatch between the register and the registry is listed, so the munshi corrects the file once.
- 3
Week 2
Drivers come on board
Drivers get their Roadside Pack link. Reminders start at 30 days for everything due next month.
- 4
Week 4
The owner's Monday summary
The owner gets a Monday summary: what is due, what was renewed, what it cost.
Questions from fleets of 10 to 49 trucks
We have 12 trucks. Is that too small?
No. Starter begins at 10 vehicles. Below 10, talk to us on WhatsApp; a free tier for single-truck owner-drivers is on the roadmap, not live.
Does the munshi have to type all the dates?
No. You give us vehicle numbers and licence numbers. The dates are read from VAHAN and SARATHI through authorised channels, and the team imports your Excel if you have one.
What if a driver does not use a smartphone?
The reminder goes to the owner or munshi instead, by role. The Roadside Pack is a link and a QR code that the munshi can print and keep in the cabin.
Other fleet sizes
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.