Integration · Accounting
PRACHSO and Tally Prime
Renewal spend and challan payments are the costs fleet accounts chase every month. PRACHSO exports them for Tally Prime as vouchers with each vehicle as a cost centre, so the accountant books insurance, fitness, permit, PUC and challan costs against the truck without retyping a receipt.
- Renewal cost per task, with the receipt attachedOut of PRACHSO
- Challan payments and driver recoveriesOut of PRACHSO
- Vehicle list as cost centresOut of PRACHSO
What moves
What is read or written, and which way.
Available on: Growth and above.
| Data | Direction |
|---|---|
| Renewal cost per task, with the receipt attached | Out of PRACHSO |
| Challan payments and driver recoveries | Out of PRACHSO |
| Vehicle list as cost centres | Out of PRACHSO |
Setup
3 steps to connect.
PRACHSO's onboarding team does the first import and the mapping with you during the 14-day trial.
- 1
Step 1
Map PRACHSO cost types to your ledgers once: insurance, fitness, permit and authorisation, PUC, road tax, challans. - 2
Step 2
Each month, export the period from the Renewal Desk as a Tally-ready XML file. - 3
Step 3
Import it in Tally Prime. Each voucher carries the vehicle as cost centre and the PRACHSO task reference.
Field mapping
Where each field lands.
| Tally Prime | PRACHSO |
|---|---|
| Task: actual cost | Voucher amount |
| Task: document type | Ledger |
| Vehicle number | Cost centre |
| Task reference | Voucher narration |
| Renewal date | Voucher date |
How access works
File export from PRACHSO and import into Tally Prime by your accountant. PRACHSO does not log in to your Tally company and does not change existing entries.
Questions about Tally Prime
Is GST split out?
When the receipt shows GST separately and you record it on the task, the export carries the taxable value and GST as separate lines.
Can we export to an older Tally version?
The XML follows Tally's import format. Test one month first, and our team will help map ledgers.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.