Integration · Accounting
PRACHSO and Zoho Books
For fleets that keep accounts in Zoho Books, PRACHSO pushes each closed renewal and each paid challan as an expense, tagged with the vehicle number and branch, with the receipt attached. Monthly renewal spend per truck then shows up in Zoho's own reports.
- Expenses for renewals and challans, with receiptsOut of PRACHSO
- Vehicle and branch as reporting tagsOut of PRACHSO
- Expense account list for mappingInto PRACHSO
What moves
What is read or written, and which way.
Available on: Growth and above.
| Data | Direction |
|---|---|
| Expenses for renewals and challans, with receipts | Out of PRACHSO |
| Vehicle and branch as reporting tags | Out of PRACHSO |
| Expense account list for mapping | Into PRACHSO |
Setup
3 steps to connect.
PRACHSO's onboarding team does the first import and the mapping with you during the 14-day trial.
- 1
Step 1
Connect your Zoho Books organisation from Settings in PRACHSO and approve access. - 2
Step 2
Map document types to expense accounts and pick the tags for vehicle and branch. - 3
Step 3
Closed tasks and paid challans are pushed as expenses. A daily summary lists what was sent.
Field mapping
Where each field lands.
| Zoho Books | PRACHSO |
|---|---|
| Task: actual cost | Expense amount |
| Document type | Expense account |
| Vehicle number | Reporting tag: Vehicle |
| Branch | Reporting tag: Branch |
| Receipt | Attachment |
How access works
OAuth connection you approve in Zoho, limited to creating expenses and reading the chart of accounts. You can revoke it from Zoho at any time.
Questions about Zoho Books
Will it create duplicate expenses?
No. Each expense carries the PRACHSO task reference, and a task is pushed once.
Can we approve before posting?
Yes. Turn on review mode and expenses wait in PRACHSO until the accountant approves them.
Know every expiry before the checkpoint does.
Send us your vehicle list. We load your fleet and show you every date and every pending challan on the call.